Divisional Secretariat - Nallur

Birth at Hospitals(General & Private)

• A birth is registered by the Registrar of Births and Deaths who is relevant to the place of birth. If the birth occurred in a hospital, it should be informed to the registrar relevant to that place or appointed to the hospital, for registration of the birth.
• Eligible persons to inform a birth
  • Father
  • Mother
  • Persons who were present at the time of the birth of the child, guardians of the child
  • Medical officer of the hospital
• If the parents are unmarried, both of the parents should meet the Births and Deaths Registrar relevant to the hospitalwhich the birth occurred for enter the information of the father.
• Required registration for inform the birth- Form CR 01, can be obtained from Births and Deaths registrar and can be download from the web-site also. 
• The document to be submitted for registration of a birth by the persons who are eligible to inform a birth
  • Duly filled registration - Form CR01
  • Report issued by the hospital to confirm the birth
  • A photocopy of the marriage certificate of the parents
  • Photocopies of the birth certificates of the parents
  • Original copy and photocopies of National Identity Card
• A copy of the register of birth is issued free of charge to the informer

Birth at Registered Estate

• The birth should be informed within 07 days of a birth occurred, to the superintendent of the Estate (if a superintendent is not available or the superintendent not accept to inform , to the Grama Niladhari who is appointed relevant to the birth place ) by the following persons who are eligible to inform a birth .
• If a superintendent is not available, if the birth is inform to the Grama Niladhari, see the details of registration of a birth occurred at a home.
• Eligible persons to inform a birth :- Father, Mother, Persons who were present at the time of the birth of the child & Guardians.
• The estate birth report is certified by the Superintendent of the Estate and submitted to the Additional District Registrar of the Divisional Secretariat through the District Medical Officer with Form CR01 which forwarded by the persons who register the birth.
• The birth certificate is forwarded to the relevant Estate Superintendent after registration of the birth by the Additional District registrar.
• The birth certificate can be obtained free of charge by the informer from the superintendent of the estate.

Foreign birth in relevant country

• Births of the children who are born in a foreign country begotten to Sri Lankan parents (at least one party should be Sri Lankan) can be registered in foreign countries.
• Birth is registered by the office of Sri Lankan ambassador /High Commissioner of Sri Lanka of the country which the birth occurred.
• The required declaration to inform the birth, can be obtained from the office of the ambassador of Sri Lanka/High Commissioner of Sri Lanka.
• Eligible persons to inform for registration of the birth:- Father, Mother, Guardian
• Documents to be forwarded ( original copy and a set of photocopied should be submitted)
  • Duly completed declaration
  • Relevant documents for the confirmation of the birth (Birth certificate issued by the country which the birth occurred or hospital report)
  • A photocopy of the marriage certificate of the parents
  • Photocopies of the birth certificates of the parents
  • Passport and Visa used at the birth of the child
  • If mother and father are citizens of a foreign country, the same certificate.
• The amount prescribed by the Ministry of Foreign Affairs as government charges should be paid by the valid currency of the relevant country.

Foreign birth in Srilanka

• If a birth could not be registered through the office of the Ambassador /High Commissioner of the relevant country which the birth occurred within the period of one year by paying government fees, the following documents can be submitted to the office of the Ambassador /High Commissioner of the country which the birth occurred to register the same birth as a past birth. The said documents will be forwarded to the central record room at Maligawatta through the relevant office of Ambassador for the approval.
• The documents to be forwarded ( original copy and a set of photocopied should be submitted)
• Documents Required:
  • Duly completed declaration
  • Relevant documents for the confirmation of the birth (Birth certificate issued by the country which the birth occurred or hospital report)
  • Marriage certificate of the parents (Certified copies)
  • Birth certificates of the parents(Certified copies)
  • Passport and Visa used by the mother at the birth of the child
  • If mother and /or father are citizens of a foreign country, the same certificate.

• Similarly, any period before/after one year of the birth of a child occurred, if it is not registered by the relevant office of Ambassador/ High Commissioner of the relevant foreign country, birth can be registered by forwarding to the central record room at Maligawatta.
• The declaration required for inform the birth can be obtained from the Consular Division of Central Record Room at Maligawatta.
• Eligible persons to inform for registration of the birth::- Father, Mother, Guardian
• A receipt received by paying a sum of Rs.13,755.00 as registration fees to the Consular Division of the Ministry of Foreign Affairs should be forwarded.

Registration of past birth

1. When a birth not registered within three months of a birth occurred, such birth can be registered as a past birth. (See Circular 8/2008)
2. For that purpose, a declaration under Section 24 of the Registration of Births ,Marriages and Deaths Act, should be forwarded to the Additional District Registrar of the Divisional Secretariat relevant to the birth occurred.(Approval can be given by the Additional District Registrar of the Divisional Secretariat to the declaration which is forwarded for the period from three months to one year.)
3. Persons who can present the declaration
   • One from the parents
   • Guardian of the child
   • Any person who is interested
4. Fees for the declaration is Rs.60.00
5. The following documents should be forwarded with the declaration presented within one year from the birth occurred.
   • If parents are married,
   • a certified copy of their marriage certificate.
6. One of the following documents proofing the date of birth and place of birth of the subject( the person relevant to the birth)
   • Hospital birth report or certified copy
   • Grama Niladhari birth report or certified copy (B23)
   • Estate birth report or certified copy
   • A certificate of the Public Health Midwife
7. If the above mentioned documents are not available, one of the following documents instead of that,
   • Child Health Development Record (CHDR)
   • Baptism certificate
   • Certificate copy of the School Attendance Register / Pupil’s Record Sheet
   • Report of the Estate Welfare Officer
   • Horoscope or Chart prepared nearly to the date of birth.
8. If any of these documents are not available, a declaration included in the known details and an affidavit.
9. The following documents should be forwarded with the declaration presented after passing one year from the birth occurred
10. Certificate as to the birth has not been registered (Empty result)
11. If parents are married, a certified copy of their marriage certificate.
12. One of the following documents proofing the date of birth and place of birth of the subject( the person relevant to the birth)
    • Hospital birth report or certified copy
    • Grama Niladhari birth report or certified copy (B23)
    • Estate birth report or certified copy
    • A certificate of the Public Health Midwife
    • Child Health Development Record (CHDR)
    • Baptism certificate
    • Certificate copy of the School Attendance Register / Pupil’s Record Sheet
    • Report of the Estate Welfare Officer
    • Horoscope or Chart prepared nearly to the date of birth.

• If any of these documents are not available, a declaration included in the known details and an affidavit.

Age Certificates

• To any person who are unable to provide proper information for registration of a birth certificate (documents for proofing the birth such as hospital birth record/Grama Niladhari Report) can be applied from the Divisional Secretariat relevant to the birth place, for obtaining Probable Age Certificate.
• Required Documents
  • Declaration
  •  Results of searching documents
  • Affidavits and records
  • Grama Niladhari Reports
  • Information for proofing the birth
  • The date of birth can be noted in the probable age certificate by forwarding documents for proofing date of birth.
  • Seek advice from the Additional District Registrar of the nearest Divisional Secretariat for further details.

Alternation in birth certificate

• Details in column 01 - Date of Birth and Place of Birth
• When a name has not been included in column 02, to include a name or alternation of a name included in a birth register later.
• Details in column 03 - Male/Female
• Details in column 04 - to alternate the details of the father (except race)
• Details in column 05 - All the details of the mother
• Details in column 06 - Marital status of the parents
• Details in column 07 - Details of the Grand Father
• Details in column 09 - Information of the informer

Can be made.

• The relevant declaration, should be forwarded to the Additional District Registrar of the Divisional Secretariat relevant to the birth occurred.
• The declaration should be forwarded by,
  • The person who owned the birth certificate
  • Father or mother
  • Legal guardian
  • A person who are not satisfied with such information mentioned in the birth certificate.
• The fees for the declaration is Rs.60.00
• A certified copy of the birth certificate which is expected to be alternated should be compulsorily annexed to the declaration.
• Written evidences for proofing of the bona fide of the request should be forwarded with it.
• Some written evidences which can be obtained for proofing the bona fide of the request made from the declaration are given below for your convenience.
  • Certified copy of the marriage certificate of the parents
  • Filial nomenclature /fraternal nomenclature
  • Certified copies of the birth certificates of father and mother
  • Certified copy of a birth register of a child who is born after registration of the marriage of the parents.
  • If a child who is not born after registration of a marriage, a certified copy of a birth register of an elder or younger child to the subjected child.
  • Certified copies of the records in hospitals, maternity homes or copies of the documents of the midwife.
  • Extracts of pupil’s record sheet, school attendance register.
  • Copy of the Electoral Register including the names of parents and the subject
  • If the father was deceased, certified copy of his death certificate